The Best 21 Gym Management and Check-In Software for 2025

Introduction

Running a fitness business today means juggling more than just class schedules and member sign-ups. From managing multiple locations and tracking member attendance to automating check-ins and syncing access control systems, the operational demands on gyms and studios are higher than ever.

Whether you operate a boutique studio, a multi-site fitness franchise, or a 24/7 gym, the right gym management software can transform your workflow—saving time, reducing manual errors, and improving the overall member experience. But with dozens of platforms on the market, how do you know which one fits your unique setup?

In this guide, we break down the 21 best gym management platforms of 2025. Each tool is evaluated based on real-world criteria:

• Class Scheduling

  
  

• Member Check-In

  
  

• CRM & Multi-Channel Communication

  
  

• Analytics & Reporting

  
  

• Access Control System Integration

PRO TIP: Looking for our top recommendations for gym maintenance software too? Find it in our guide The Best 8 Gym and Fitness Maintenance Software for 2025. Maintenance is to your back office operations as management software is to your front of house. 

1. Mindbody

Website: https://www.mindbodyonline.com/

Findings:

• Best For: Wellness chains, spas, large gyms
  
  

• Access Control: ✅ Native integrations with Brivo, Kisi, and GymAxess
  
  

• CRM & Features: Advanced client records, lead tracking, email/SMS automation
  
  

• Strengths: Deep ecosystem of partners, mobile app branding, recurring billing
  
  

• Limitations: Higher cost, some legacy UI complexity

Mindbody remains the gold standard for large and mid-sized fitness and wellness operators. Its API-rich platform connects with multiple door systems for automated member access. Extensive CRM, marketing tools, and app customization give it wide appeal—though setup can be complex and pricey.

2. ABC Glofox

Website: https://www.glofox.com/

Findings:

• Best For: Boutique studios and fitness franchises
  
  

• Access Control: ✅ Direct integration with Kisi
  
  

• CRM & Features: Member segmentation, automation, mobile apps
  
  

• Strengths: Streamlined UX, branded apps, instructor management
  
  

• Limitations: Limited dashboard customization, steep pricing tiers
  
  

Glofox is built for operators who want sleek member experiences and streamlined booking. Its Kisi integration allows real-time door control tied to active memberships, making it great for automated 24/7 studios.

3. Exercise.com

Website: https://www.exercise.com/

Findings:

• Best For: Coaches, multi-location gyms, high-performance training
  
  

• Access Control: ✅ RFID, mobile, and biometric via partners
  
  

• CRM & Features: Custom dashboards, automations, client engagement tools
  
  

• Strengths: Branded app, workout tracking, integrations
  
  

• Limitations: Steep learning curve for non-tech users
  
  

Exercise.com is powerful and adaptable, making it perfect for facilities blending coaching, fitness, and retail. Its access control support includes RFID, biometrics, and mobile integrations via API—ideal for full automation.

4. PushPress

Website: https://www.pushpress.com/

Findings:

• Best For: CrossFit, HIIT, and class-based gyms
  
  

• Access Control: ✅ Native RFID/NFC via HybridAF
  
  

• CRM & Features: Lead funnels, marketing, automated billing
  
  

• Strengths: Clean UI, mobile app, built-in website tools
  
  

• Limitations: CRM is basic compared to larger platforms
  
  

PushPress is popular in the CrossFit world due to its simplicity, rapid setup, and 24/7 access capability via HybridAF. It delivers just enough CRM power for small to mid-sized operators without overwhelming them.

5. Wodify

Website: https://www.wodify.com/

Findings:

• Best For: CrossFit boxes, functional fitness, martial arts studios
  
  

• Access Control: ⚠️ No native hardware integrations (API/webhook supported)
  
  

• CRM & Features: Robust member tracking, digital waivers/contracts, in-app/SMS chat, marketing automations, branded client & coach apps
  
  

• Strengths: CRM
  
  

• Limitations: There is no out-of-the-box plug-and-play. Performance programing may be less intuitive than specialized alternatives

Wodify was built for CrossFit, martial arts, and performance programming with strong CRM and member engagement tools. Offers digital contracts, branded apps, and AI-powered retention tracking.

6. WellnessLiving

Website: https://www.wellnessliving.com/

Findings:

• Best For: Studios offering both classes and appointments
  
  

• Access Control: ✅ Native Brivo integration
  
  

• CRM & Features: All-in-one CRM, SMS/email automation, loyalty
  
  

• Strengths: Value-packed plans, strong automation, mobile app
  
  

• Limitations: Customization limitations on lower tiers
  
  

WellnessLiving is a rising star with all-in-one capabilities for booking, marketing, and access control. Its Brivo partnership enables smart entry syncing with check-in and billing—great for franchises needing centralized control.

7. GymMaster

Website: https://www.gymmaster.com/

Findings:

• Best For: 24/7 gyms and multi-location franchises
  
  

• Access Control: ✅ Own hardware (RFID, Bluetooth, barcode)
  
  

• CRM & Features: Deep member database, family accounts, automation
  
  

• Strengths: Camera integrations, payment control, automation
  
  

• Limitations: Interface can feel technical to non-IT users
  
  

GymMaster’s in-house access control is a major draw. It supports everything from barcode to Bluetooth to cameras. Paired with strong reporting and billing tools, it’s built for serious operators managing around-the-clock access.

8. TeamUp

Website: https://www.teamup.com/

Findings:

• Best For: Group fitness and coaching communities
  
  

• Access Control: ✅ Kisi integration
  
  

• CRM & Features: Class packs, drop-ins, event tracking
  
  

• Strengths: Highly rated customer service, simple UX
  
  

• Limitations: Reporting can feel limited for large operations
  
  

TeamUp is a solid pick for studios that prioritize group dynamics. While lean, it integrates smoothly with Kisi and handles scheduling, billing, and member communication effectively for small chains.

9. Zen Planner

Website: https://zenplanner.com/

Findings:

• Best For: Martial arts, yoga studios, franchises
  
  

• Access Control: ✅ Mobile-access key fobs and cards
  
  

• CRM & Features: Rank tracking, billing automation, mobile coach app
  
  

• Strengths: Strong reporting and attendance tools
  
  

• Limitations: Mobile app less modern than competitors
  
  

Zen Planner supports automated door entry via key fobs tied to payment status. Combined with niche features like belt tracking and class caps, it’s ideal for martial arts and appointment-based gyms.

10. EZFacility

Website: https://www.ezfacility.com/

Findings:

• Best For: Sports complexes and recreation centers
  
  

• Access Control: ✅ RFID and Brivo-based integrations
  
  

• CRM & Features: Facility rentals, POS, class schedules
  
  

• Strengths: Multi-use facility management
  
  

• Limitations: Dated user interface

EZFacility handles not just memberships but also room bookings, rentals, and events—making it ideal for schools, sports centers, or municipal gyms. Access control integrations align well with Brivo and gym door systems.

11. Mariana Tek / Xplor

Website: https://www.marianatek.com/

Findings:

• Best For: Luxury boutique studios
  
  

• Access Control: ⚠️ Limited documentation (likely manual setup)
  
  

• CRM & Features: Upscale mobile UI, advanced member journey tracking
  
  

• Strengths: Beautiful UX, strong mobile tools
  
  

• Limitations: Expensive, not highly customizable
  
  

Mariana Tek focuses on creating high-end user experiences. While its access control details are less public, it's often deployed alongside third-party door systems in premium studios.

12. Virtuagym

Website: https://virtuagym.com/

Findings:

• Best For: Clubs focused on wellness coaching
  
  

• Access Control: ⚠️ Manual/API-based only
  
  

• CRM & Features: Nutrition coaching, fitness tracking, content hosting
  
  

• Strengths: Wellness-driven features, community building
  
  

• Limitations: CRM and reporting less robust
  
  
  

Virtuagym is perfect for clubs looking to engage members beyond workouts. Though it lacks native access control, it pairs well with custom setups via API.

13. Upper Hand

Website: https://upperhand.com/

Findings:

• Best For: Youth sports and instructor academies
  
  

• Access Control: ⚠️ API/manual only
  
  

• CRM & Features: Staff roles, rental tools, payment tracking
  
  

• Strengths: Great for instructor-based businesses
  
  

• Limitations: Lacks full CRM automation
  
  

Upper Hand suits sports facilities managing equipment, events, and coaching sessions. Access control must be configured manually or via integration partners.

14. Gymdesk

Website: https://gymdesk.com/

Findings:

• Best For: Martial arts and boutique gyms
  
  

• Access Control: ⚠️ Third-party only
  
  

• CRM & Features: Intuitive UX, automations, lead management
  
  

• Strengths: High value, strong reputation in martial arts
  
  

• Limitations: Few native integrations
  
  

Gymdesk is especially popular among martial arts gyms. While access control requires manual sync or partners, its CRM and automation tools are well suited to growing small studios.

15. Vagaro

Website: https://www.vagaro.com/

Findings:

• Best For: Fitness/spa hybrid studios
  
  

• Access Control: ⚠️ Basic, mostly manual or API
  
  

• CRM & Features: POS, video hosting, membership tracking
  
  

• Strengths: Affordable for solo/dual-role studios
  
  

• Limitations: Less fitness-specific analytics
  
  

Vagaro supports a mix of beauty and wellness businesses. It works well for solo trainers or massage/fitness studios, though door control requires DIY setup.

16. Club OS

Website: https://www.club-os.com/

Findings:

• Best For: Sales-first gym models
  
  

• Access Control: ⚠️ Custom integration only
  
  

• CRM & Features: Lead management, email campaigns
  
  

• Strengths: Built to drive gym sales
  
  

• Limitations: Not an all-in-one solution
  
  

Club OS is a powerful sales CRM for gym chains that focus on high lead volume. It often complements other platforms and has no native door control support.

17. WODBoard

Website: https://www.wodboard.com/

Findings:

• Best For: CrossFit boxes and strength gyms
  
  

• Access Control: ⚠️ Manual/API via third party
  
  

• CRM & Features: Leaderboards, progress tracking, class caps
  
  

• Strengths: Built for performance-focused gyms
  
  

• Limitations: Limited automation and integrations
  
  

WODBoard is ideal for performance gyms where workouts and leaderboards are central. It requires manual configuration for access control.

18. Gymflow

Website: https://www.gymflow.io/

Findings:

• Best For: Simple, small-staff gyms
  
  

• Access Control: ⚠️ Manual/API only
  
  

• CRM & Features: Clean UX, class attendance, mobile-friendly
  
  

• Strengths: Ease of use, no clutter
  
  

• Limitations: Lacks advanced reporting and automation
  
  

Gymflow shines in simplicity. Perfect for owners managing their own scheduling, but not built for enterprise growth or door automation.

19. FitSW

Website: https://www.fitsw.com/

Findings:

• Best For: Solo trainers and micro-studios
  
  

• Access Control: ❌ None (manual only)
  
  

• CRM & Features: Workout tracking, nutrition, goal setting
  
  

• Strengths: Great value for solo operators
  
  

• Limitations: Not built for large facilities
  
  

FitSW is a lightweight tool for individual trainers. It doesn't support access control, but delivers good coaching features at a low cost.

20. Momence

Website: https://momence.com/

Findings:

• Best For: Appointment-based wellness studios
  
  

• Access Control: ⚠️ API/webhook only
  
  

• CRM & Features: Personalized booking, class reminders
  
  

• Strengths: Clean UI, client-first
  
  

• Limitations: No direct access hardware integration
  
  

Momence targets studios needing a white-glove experience. It's visually polished and intuitive, though lacks native door access features.

21. SimplyBook.me

Website: https://simplybook.me/

Findings:

• Best For: Solo trainers, online service providers
  
  

• Access Control: ⚠️ API/manual only
  
  

• CRM & Features: Online booking, calendar sync, payments
  
  

• Strengths: Lightweight and customizable
  
  

• Limitations: Not gym-specific
  
  

SimplyBook.me is a strong generalist tool for small service businesses. It doesn't include direct gym hardware integrations, but is flexible for solo or remote use.

Final Thoughts: Choosing the Right Gym Management Platform

With a crowded landscape of fitness software platforms, choosing the right solution comes down to one thing: aligning your operational needs with the right blend of features, integrations, and user experience.

If you're running a large gym network or wellness brand, tools like Mindbody, Exercise.com, WellnessLiving, and GymMaster offer the robust CRM, analytics, and native access control support needed to automate, scale, and secure your business.

For boutique studios and class-driven gyms, Glofox, PushPress, TeamUp, and Zen Planner strike a great balance between user-friendly scheduling, branded apps, and integration options like Kisi or Brivo for managing 24/7 member access.

If you're a solo trainer or operating a niche facility, platforms like Gymdesk, FitSW, or SimplyBook.me offer cost-effective, leaner setups with room to grow—though you may need to layer on manual solutions for access control.

Ultimately, the best gym management software isn’t just about scheduling classes or collecting payments—it’s about integrating the full experience, from check-in to check-out, member engagement to security. Start by prioritizing the tools that solve your most pressing pain points, and choose a platform that will grow with you—not against you.

FAQs

What is the best gym management software? 

The best gym management software varies based on the unique requirements of your facility. Leading options include Mindbody, Zen Planner, Glofox, PushPress, and Wodify. These platforms deliver a comprehensive suite of tools, covering everything from class scheduling and member management to integrated marketing and performance reporting.

What is the best fitness studio software? 

The best fitness studio software varies based on the unique requirements of your facility. Leading options include Glofox, Mindbody, Zen Planner, and Wodify. These platforms deliver a comprehensive suite of tools, covering everything from class scheduling and member management to integrated marketing and performance reporting.

What’s the difference between gym and fitness studio “management software” and “maintenance software?”

It’s important to understand the difference between gym and fitness studio management software and maintenance software. Maintenance solutions focus on behind-the-scenes operations—like tracking equipment performance, handling repair requests, scheduling preventative maintenance, and ensuring safety compliance. By contrast, management platforms are designed for front-facing tasks such as member check-ins, class scheduling, billing, and CRM. Both are essential for a well-run facility, but each serves a distinct role.