Six work order and CMMS tools compared on what matters once you run more than a handful of sites: visibility across locations, vendor dispatch, proof that the work got done, and how the price grows as you add locations.
Most multi-location teams start tracking repairs the same way: a shared inbox and a group text with the regional manager. That holds up for a few sites. Past that, requests sit in someone’s inbox, the same vendor gets called twice, and nobody can say how many jobs are open across the company without asking every location.
The cost shows up slowly. A vendor with lapsed insurance gets sent on-site because nobody checked. A ticket gets closed because a technician said it was fixed, and it’s back two weeks later.
Work order software fixes the tracking part. The harder question for a multi-location operator is which tool still works at twenty or fifty sites: one that shows every location’s open work in one place, sends the right vendor, and doesn’t get more expensive every time someone new needs access. This guide compares six tools on exactly that.
Key takeaways
Spreadsheets and group texts stop working for maintenance somewhere past a handful of locations, mainly because nobody can see all the open work at once.
For multiple locations, start with one view of every site, vendor dispatch with compliance status, required proof of completion, and pricing that fits your headcount and site count.
MaintainX, Limble, UpKeep and eMaint are strong standalone maintenance tools priced per user or by quote. ServiceChannel suits large enterprises that rely on outside contractors. Woven works for any multi-location operator and adds asset cost tracking and usage-based preventive maintenance, is priced per location, and can grow into scheduling, team communication and more.
Work order software compared
Software | Best for | Standout feature | Starting price |
|---|---|---|---|
Woven | Multi-location operators who want asset and maintenance management built for many sites | Asset cost tracking with repair-or-replace guidance, and preventive maintenance triggered by real equipment usage | $65 per location/month at 10 locations; less per location as you add sites |
MaintainX | Teams that want a free starting plan and strict evidence on every job | Required photo, signature and check-in fields on every plan | Free; paid plans from $20 per user/month, billed annually |
Limble | Maintenance teams that want flexible preventive maintenance rules | Calendar, meter and threshold PM, with unlimited free requesters | Quote-based, per user |
UpKeep | Teams that rely on outside vendors and want training tools too | Vendor insurance and certification tracking, plus training and safety add-ons | $24 per user/month |
eMaint | Equipment-heavy operations focused on reliability | Sensor-triggered PM and parts forecasting | Quote-based, 3-user minimum |
ServiceChannel | Large chains that send most repairs to outside contractors | 70,000+ provider marketplace with automatic insurance tracking | Per location, by quote |
Pricing as published on each vendor’s site, checked October 5, 2026: Woven, MaintainX, Limble, UpKeep, eMaint, ServiceChannel. Check current pricing with each vendor before you buy.
Feature comparison
The overview above shows where each tool fits. This table shows how these work order and CMMS tools compare on the features that matter most once you’re past a handful of sites, including which plan you need to get them.
Feature | Woven | MaintainX | Limble | UpKeep | eMaint | ServiceChannel |
|---|---|---|---|---|---|---|
Cross-location roll-up | Included | Enterprise | Enterprise | Enterprise (separate account per site) | Inventory on Professional; global view on Enterprise | Included |
Staff can submit work requests | Yes, in the app they use every shift | Unlimited requesters, all plans | Unlimited requesters, all plans | Unlimited requesters, all plans | Unlimited on Enterprise | Yes, location staff in the app |
Evidence required before close | Yes | Yes, all plans | Yes | Required checklists on Enterprise | Signatures | Provider checklists |
Requester rating; poor result reopens the job | Yes | Not documented | Outside survey link only | Rating on Premium+; reopen not documented | Not documented | Location must sign off; rejected jobs flagged |
Vendor insurance and contract tracking | Yes | Not documented | Not documented | Professional+ | Not documented | Yes |
Usage- or meter-based PM | Yes | Premium+ | Premium+ | Premium+ | Yes, plus sensor triggers | Condition alerts; meter PM not documented |
Repair-or-replace guidance | Yes | Yes | Depreciation only | Yes | Yes | Yes |
Beyond maintenance | Scheduling, team communication | Team messaging | No | Training, safety, shift scheduler | No | No |
Pricing model | Per location, published | Per user, published | Per user, quote | Per user, published | Per user, quote | Per location, quote |
From each vendor’s website and help center, checked October 5, 2026. “Not documented” means we couldn’t find it in their materials, not that it can’t be done.
How to choose work order management software for multiple locations
Single-site and multi-location tools can look the same in a demo. Both log a job and close it. The differences show up a few months in, across a few dozen sites. These are the six things worth checking before you sign, and most of them come back to two questions: who owns each job, and can you see every site at once?
1. Visibility across every location
A regional director should be able to see open work orders, costs and vendor performance for every site in one view, without calling each manager for an update.
The same goes for what’s coming next. When you can see upcoming preventive maintenance across all your sites, you can plan parts and technician time ahead of the work instead of reacting to it one location at a time.
2. Vendor dispatch tied to compliance
A list of vendor phone numbers is a starting point. Better tools route a job to the right vendor by trade and show whether that vendor’s insurance and contract are current before anyone is sent on-site.
3. Proof the work got done
A closed ticket should mean more than a technician saying it’s fixed. Look for a way to require photos or documents before a job can close, and for a way to reopen it when the person who reported the issue isn’t satisfied.
4. Preventive maintenance that schedules itself
Reactive repairs are the expensive half of maintenance, which is why preventive scheduling is the core of any CMMS. The U.S. Department of Energy’s Operations and Maintenance Best Practices Guide puts the savings from a preventive program at 12 to 18 percent over a purely reactive one. Those savings depend on the software creating the recurring work on its own, so nobody has to remember.
5. Pricing that fits how you grow
Most tools charge per user. That works when a small team handles everything, and it adds up when managers and technicians at every site need full seats. Per-location pricing grows with the number of sites instead.
6. Connection to the rest of your operation
Maintenance runs alongside staffing and schedules. If the people fixing things and the people scheduling shifts work in separate systems, someone ends up copying information between them.
How we chose these tools
These are the tools multi-location facilities teams most often shortlist. Each one is described from its company’s own website, help center and pricing page. The best fit depends on how many sites you run and what else you need the system to do, so they aren’t ranked. We start with Woven, since it’s ours.
1. Woven
Best for: multi-location operators who want asset and maintenance management built for many sites
Why it stands out
Woven covers the whole maintenance picture, starting with the equipment. Every asset carries its purchase price, warranty, service history and expected life, so you can see what it costs you over time, and Woven compares any repair quote to the asset’s current value to tell you whether to fix or replace it. Preventive maintenance can run on the calendar or on actual usage, creating and assigning the job when a meter reading crosses your threshold.
It also reaches the people who spot problems first. Every tool here offers some way for staff to request work, usually a portal or a free requester seat. With Woven, frontline team members report an issue in a few taps from the same app they open for their schedule and team chat. From there, a job can require proof of completion before it closes and reopens on its own if the requester rates the result poorly, and vendor records show insurance and contract status before anyone is dispatched.
Woven’s work orders fit any multi-location business, from retail and restaurants to salons and pet care, with extra depth for equipment-heavy operations like gyms and car washes. Staff can scan FitnessEMS equipment labels when reporting an issue, and usage readings from connected Matrix equipment can drive maintenance automatically (see the gym and fitness and car wash pages). The Facilities module stands on its own, priced per location, and shift scheduling and team communication are there if you want them later.
Key features
Work orders with configurable proof of completion and automatic reopen on a poor rating
Vendor directory with trade, location access, and insurance and contract compliance
Asset records with purchase price, warranties, service history, downtime and end-of-life tracking
Repair-or-replace guidance that compares a repair cost to the asset’s current value
Preventive maintenance triggered by calendar, elapsed time or metered usage, generating work orders automatically
Parts and inventory tracked across locations, vehicles and warehouses
Work Order Insights dashboard and a Daily Maintenance Digest for a cross-location view
Pros
Frontline staff report issues from the app they already use every shift
Published per-location pricing, not per user
Tracks what each asset costs, not just what broke
Scheduling and team communication available in the same system if you want them later
No hidden implementation fees: every plan includes onboarding led by people with multi-location experience
Cons
No free plan
For a one- or two-person team at a single site, a per-user plan can cost less
Built for businesses maintaining their own locations, not field-service companies working at customer sites
Pricing: Priced per location, and the per-location price drops as you add sites. The Facilities module is $65 per location/month at 10 locations and $58 at 100 locations. Adding People or Operations modules earns a bundle discount.
2. MaintainX
Best for: teams that want a free starting plan and strict evidence on every job
Why it stands out
MaintainX has the only free plan of the six. Every plan includes unlimited requester users, and procedures can require a photo or signature before a job can be completed, even on the free tier.
Multi-site companies need its Enterprise plan to bring several sites into one company account with a combined view. Request portals that work by QR code without a login, offline mode and vendor work orders start on Premium.
Key features
Unlimited requester users on every plan; QR-code request portals on Premium and up
Required photo, signature, check-in and inspection fields on every plan
Preventive maintenance by calendar (Essential) and by meter, usage or condition (Premium)
Repair costs and depreciation trends to guide repair-or-replace decisions
Built-in team messaging; REST API and ERP integrations on Premium
Pros
Free plan and published pricing
Evidence requirements on every plan, with a dedicated implementation specialist on Premium and Enterprise
Cons
Priced per user
Cross-site roll-up requires the Enterprise plan
Vendor insurance or COI tracking isn’t documented
Pricing: Basic free. Essential $20 per user/month billed annually ($25 monthly). Premium $65 per user/month billed annually ($75 monthly). Enterprise by quote.
3. Limble
Best for: maintenance teams that want flexible preventive maintenance rules
Why it stands out
Limble is strict about finishing work: a task can’t be marked complete until every instruction on it is done. Anyone can submit a request by QR code, link or email without an account, on every plan.
Its preventive maintenance rules cover calendar, meter, above-or-below thresholds and whichever-comes-first schedules. Support for multiple locations and regions, including master PM templates pushed to every site, is an Enterprise feature.
Key features
Unlimited free requesters by QR code, link or email
Calendar, meter, threshold and whichever-comes-first PM schedules
Asset depreciation schedules
Vendor records and tasks shared with vendors by email (Premium+)
Integrations with SAP, NetSuite, Dynamics 365 Business Central, QuickBooks Online and Samsara
Pros
Completion rules enforced on every task
Unlimited free requesters and implementation support on every plan
Cons
No published prices
Multi-location tools are Enterprise only; Standard also leaves out parts, vendors, meter-based PM and offline mode
Requester feedback runs through an outside survey link
Pricing: Standard, Premium+ and Enterprise, priced per user by quote through a calculator.
4. UpKeep
Best for: teams that rely on outside vendors and want training tools too
Why it stands out
UpKeep is one of three tools here, with ServiceChannel and Woven, that track vendor insurance. On its Professional and Enterprise plans you can set which licenses, insurance certificates and certifications each vendor must provide, and it tracks expirations. Vendors get a free portal, and requesters can rate finished work on Premium and up.
It also reaches past maintenance, with separate training (UpKeep Learn) and safety products and a scheduler that includes shifts. For multiple sites, its Enterprise multi-site module links a separate account for each site, and users need a login for each one.
Key features
Unlimited requester users on every plan; public request portal with QR codes on Professional+
Vendor license, insurance and certification tracking with expiration alerts (Professional+)
Calendar, meter and sensor-based preventive maintenance
Depreciation, total cost of ownership and repair-or-replace views
Training, safety and shift scheduling products alongside maintenance
Pros
Strong vendor compliance tracking
Published entry pricing and a free trial
Training and safety tools from the same company
Cons
The Essential plan leaves out preventive maintenance, inventory and custom dashboards
Multi-site module is Enterprise only, with a separate account per site
Onboarding is a paid add-on
Pricing: Essential $24 per user/month. Premium $55 per user/month. Professional and Enterprise by quote. Onboarding packages run from $500 to $5,000, with custom Enterprise options.
5. eMaint
Best for: equipment-heavy operations focused on reliability
Why it stands out
eMaint is built for equipment reliability. Connected Fluke sensors can open a work order the moment a reading crosses a threshold, and the mobile app works fully offline on its Professional plan.
It tracks total cost of ownership, depreciation and remaining useful life to guide repair-or-replace calls, and it can forecast parts needs. Multi-location inventory and asset transfers come on Professional, while a global view across sites, with roll-up KPIs, is on Enterprise.
Key features
Calendar, meter and sensor-triggered preventive maintenance
Fully offline mobile app
Total cost of ownership, remaining useful life and repair-or-replace guidance
Parts forecasting and cycle counts; inventory shared across sites
ERP, BI and SCADA integrations on Enterprise
Pros
Offline mode, condition monitoring and multi-location inventory below the top tier
Parts forecasting built in
Cons
No published prices, with user minimums
Vendor portal and implementation cost extra
Unlimited request-only users and QR scanning are Enterprise only
Pricing: Professional (3-user minimum) and Enterprise (5-user minimum), both by quote. Vendor portal and implementation are paid add-ons.
6. ServiceChannel
Best for: large chains that send most repairs to outside contractors
Why it stands out
ServiceChannel is built around outside contractors. It has a marketplace of more than 70,000 service providers, tracks their credentials and insurance automatically, and can assign work to the top-ranked provider with a not-to-exceed spending cap.
Providers check in by GPS, geofence or phone and must finish site-specific checklists before checking out. A finished job waits for the location to confirm it, and a rejected job is flagged as unsatisfactory. Spend is tracked by asset, provider, location, district and region, and it’s priced per location.
Key features
Provider marketplace with automatic credential and insurance tracking
Not-to-exceed limits and automatic provider assignment
Provider check-in by GPS or geofence, with required checkout checklists
Location sign-off on completed work
Repair-or-replace and capital planning tools
Pros
70,000+ provider marketplace with automatic insurance tracking
Locations confirm work before it’s closed
Cons
Pricing only by quote
Focused on outside providers; less documented for in-house technicians
Facilities only, with no staff tools; meter-based PM and offline mode aren’t documented
Pricing: Per location, by quote. No published tiers.
What work order software does for a multi-location business
One record for every job
Every request, photo, vendor invoice and status change lives on the work order, so anyone can pick up a job without starting from a text thread.
Clear ownership
Each job has an assignee and a status. When something stalls, it shows up in a report before it shows up as a complaint.
Less reactive work
Recurring preventive work orders catch problems while they’re cheap to fix, which is where the 12 to 18 percent savings in the DOE guide come from. If you’re already behind, start with clearing the maintenance backlog.
Budgets by location
Costs tied to each work order roll up by site, so you can see which locations and assets drive spending.
Which work order software is best for your business?
If you run ten or more locations, Woven gives you asset tracking, usage-based preventive maintenance and vendor compliance priced by location rather than by user, with scheduling and team tools there if you want them. Gym and fitness operators can see how this works for multi-location gyms. See the facilities management overview or the pricing page for details.
If you run one site, a standalone CMMS is often the right fit. MaintainX’s free plan and UpKeep’s free requester seats are easy places to start, and Limble and eMaint go deeper on configuration.
If you’re a large enterprise and most repairs go to outside contractors, ServiceChannel’s provider marketplace is built for that.
If you dispatch technicians to customer properties, such as an HVAC or plumbing business, you need field service management software. That’s a different category from maintaining locations you own or operate.
Frequently asked questions
What is work order software?
Work order software, sometimes called work order tracking software, tracks a maintenance or repair request from the moment it’s reported through assignment, vendor dispatch and completion. It replaces phone calls, text threads and spreadsheets with one record per job.
How much does work order software cost?
Published prices for the tools in this guide range from a free plan to $65 per user per month, with enterprise tiers priced by quote. Per-location pricing can cost less than per-user pricing when many people at each site need access. Woven’s facilities module, for example, is $65 per location per month at 10 locations and gets cheaper per location as you add sites, down to $58 at 100. Adding Woven’s people or operations modules earns a bundle discount, and volume pricing is available above 100 locations.
What’s the difference between work order software and a CMMS?
The terms overlap. A CMMS (computerized maintenance management system) usually adds asset tracking, parts inventory and preventive maintenance to work orders. Every tool in this guide covers both.
How does work order software reduce maintenance costs?
It shifts work from emergency repairs to scheduled preventive maintenance and makes stalled jobs visible sooner. The U.S. Department of Energy estimates a preventive program saves 12 to 18 percent over a purely reactive approach.
What features should multi-location work order management software have?
Look for a cross-location dashboard, vendor dispatch with compliance tracking, required proof of completion, automatic preventive maintenance, and pricing that fits your headcount and location count.
Is work order software worth it for a small business?
Usually, once more than one person handles repairs or you have more than one site. Free and low-cost entry plans make it easy to test before you commit.
Is there free work order software?
Yes. MaintainX offers a free Basic plan, and UpKeep offers a free trial plus free seats for requesters, vendors and view-only users.
Running work orders, vendors and preventive maintenance across your locations from separate tools? Book a demo and we’ll show you how Woven runs them as one system, priced per location.
Six work order and CMMS tools compared on what matters once you run more than a handful of sites: visibility across locations, vendor dispatch, proof that the work got done, and how the price grows as you add locations.
Most multi-location teams start tracking repairs the same way: a shared inbox and a group text with the regional manager. That holds up for a few sites. Past that, requests sit in someone’s inbox, the same vendor gets called twice, and nobody can say how many jobs are open across the company without asking every location.
The cost shows up slowly. A vendor with lapsed insurance gets sent on-site because nobody checked. A ticket gets closed because a technician said it was fixed, and it’s back two weeks later.
Work order software fixes the tracking part. The harder question for a multi-location operator is which tool still works at twenty or fifty sites: one that shows every location’s open work in one place, sends the right vendor, and doesn’t get more expensive every time someone new needs access. This guide compares six tools on exactly that.
Key takeaways
Spreadsheets and group texts stop working for maintenance somewhere past a handful of locations, mainly because nobody can see all the open work at once.
For multiple locations, start with one view of every site, vendor dispatch with compliance status, required proof of completion, and pricing that fits your headcount and site count.
MaintainX, Limble, UpKeep and eMaint are strong standalone maintenance tools priced per user or by quote. ServiceChannel suits large enterprises that rely on outside contractors. Woven works for any multi-location operator and adds asset cost tracking and usage-based preventive maintenance, is priced per location, and can grow into scheduling, team communication and more.
Work order software compared
Software | Best for | Standout feature | Starting price |
|---|---|---|---|
Woven | Multi-location operators who want asset and maintenance management built for many sites | Asset cost tracking with repair-or-replace guidance, and preventive maintenance triggered by real equipment usage | $65 per location/month at 10 locations; less per location as you add sites |
MaintainX | Teams that want a free starting plan and strict evidence on every job | Required photo, signature and check-in fields on every plan | Free; paid plans from $20 per user/month, billed annually |
Limble | Maintenance teams that want flexible preventive maintenance rules | Calendar, meter and threshold PM, with unlimited free requesters | Quote-based, per user |
UpKeep | Teams that rely on outside vendors and want training tools too | Vendor insurance and certification tracking, plus training and safety add-ons | $24 per user/month |
eMaint | Equipment-heavy operations focused on reliability | Sensor-triggered PM and parts forecasting | Quote-based, 3-user minimum |
ServiceChannel | Large chains that send most repairs to outside contractors | 70,000+ provider marketplace with automatic insurance tracking | Per location, by quote |
Pricing as published on each vendor’s site, checked October 5, 2026: Woven, MaintainX, Limble, UpKeep, eMaint, ServiceChannel. Check current pricing with each vendor before you buy.
Feature comparison
The overview above shows where each tool fits. This table shows how these work order and CMMS tools compare on the features that matter most once you’re past a handful of sites, including which plan you need to get them.
Feature | Woven | MaintainX | Limble | UpKeep | eMaint | ServiceChannel |
|---|---|---|---|---|---|---|
Cross-location roll-up | Included | Enterprise | Enterprise | Enterprise (separate account per site) | Inventory on Professional; global view on Enterprise | Included |
Staff can submit work requests | Yes, in the app they use every shift | Unlimited requesters, all plans | Unlimited requesters, all plans | Unlimited requesters, all plans | Unlimited on Enterprise | Yes, location staff in the app |
Evidence required before close | Yes | Yes, all plans | Yes | Required checklists on Enterprise | Signatures | Provider checklists |
Requester rating; poor result reopens the job | Yes | Not documented | Outside survey link only | Rating on Premium+; reopen not documented | Not documented | Location must sign off; rejected jobs flagged |
Vendor insurance and contract tracking | Yes | Not documented | Not documented | Professional+ | Not documented | Yes |
Usage- or meter-based PM | Yes | Premium+ | Premium+ | Premium+ | Yes, plus sensor triggers | Condition alerts; meter PM not documented |
Repair-or-replace guidance | Yes | Yes | Depreciation only | Yes | Yes | Yes |
Beyond maintenance | Scheduling, team communication | Team messaging | No | Training, safety, shift scheduler | No | No |
Pricing model | Per location, published | Per user, published | Per user, quote | Per user, published | Per user, quote | Per location, quote |
From each vendor’s website and help center, checked October 5, 2026. “Not documented” means we couldn’t find it in their materials, not that it can’t be done.
How to choose work order management software for multiple locations
Single-site and multi-location tools can look the same in a demo. Both log a job and close it. The differences show up a few months in, across a few dozen sites. These are the six things worth checking before you sign, and most of them come back to two questions: who owns each job, and can you see every site at once?
1. Visibility across every location
A regional director should be able to see open work orders, costs and vendor performance for every site in one view, without calling each manager for an update.
The same goes for what’s coming next. When you can see upcoming preventive maintenance across all your sites, you can plan parts and technician time ahead of the work instead of reacting to it one location at a time.
2. Vendor dispatch tied to compliance
A list of vendor phone numbers is a starting point. Better tools route a job to the right vendor by trade and show whether that vendor’s insurance and contract are current before anyone is sent on-site.
3. Proof the work got done
A closed ticket should mean more than a technician saying it’s fixed. Look for a way to require photos or documents before a job can close, and for a way to reopen it when the person who reported the issue isn’t satisfied.
4. Preventive maintenance that schedules itself
Reactive repairs are the expensive half of maintenance, which is why preventive scheduling is the core of any CMMS. The U.S. Department of Energy’s Operations and Maintenance Best Practices Guide puts the savings from a preventive program at 12 to 18 percent over a purely reactive one. Those savings depend on the software creating the recurring work on its own, so nobody has to remember.
5. Pricing that fits how you grow
Most tools charge per user. That works when a small team handles everything, and it adds up when managers and technicians at every site need full seats. Per-location pricing grows with the number of sites instead.
6. Connection to the rest of your operation
Maintenance runs alongside staffing and schedules. If the people fixing things and the people scheduling shifts work in separate systems, someone ends up copying information between them.
How we chose these tools
These are the tools multi-location facilities teams most often shortlist. Each one is described from its company’s own website, help center and pricing page. The best fit depends on how many sites you run and what else you need the system to do, so they aren’t ranked. We start with Woven, since it’s ours.
1. Woven
Best for: multi-location operators who want asset and maintenance management built for many sites
Why it stands out
Woven covers the whole maintenance picture, starting with the equipment. Every asset carries its purchase price, warranty, service history and expected life, so you can see what it costs you over time, and Woven compares any repair quote to the asset’s current value to tell you whether to fix or replace it. Preventive maintenance can run on the calendar or on actual usage, creating and assigning the job when a meter reading crosses your threshold.
It also reaches the people who spot problems first. Every tool here offers some way for staff to request work, usually a portal or a free requester seat. With Woven, frontline team members report an issue in a few taps from the same app they open for their schedule and team chat. From there, a job can require proof of completion before it closes and reopens on its own if the requester rates the result poorly, and vendor records show insurance and contract status before anyone is dispatched.
Woven’s work orders fit any multi-location business, from retail and restaurants to salons and pet care, with extra depth for equipment-heavy operations like gyms and car washes. Staff can scan FitnessEMS equipment labels when reporting an issue, and usage readings from connected Matrix equipment can drive maintenance automatically (see the gym and fitness and car wash pages). The Facilities module stands on its own, priced per location, and shift scheduling and team communication are there if you want them later.
Key features
Work orders with configurable proof of completion and automatic reopen on a poor rating
Vendor directory with trade, location access, and insurance and contract compliance
Asset records with purchase price, warranties, service history, downtime and end-of-life tracking
Repair-or-replace guidance that compares a repair cost to the asset’s current value
Preventive maintenance triggered by calendar, elapsed time or metered usage, generating work orders automatically
Parts and inventory tracked across locations, vehicles and warehouses
Work Order Insights dashboard and a Daily Maintenance Digest for a cross-location view
Pros
Frontline staff report issues from the app they already use every shift
Published per-location pricing, not per user
Tracks what each asset costs, not just what broke
Scheduling and team communication available in the same system if you want them later
No hidden implementation fees: every plan includes onboarding led by people with multi-location experience
Cons
No free plan
For a one- or two-person team at a single site, a per-user plan can cost less
Built for businesses maintaining their own locations, not field-service companies working at customer sites
Pricing: Priced per location, and the per-location price drops as you add sites. The Facilities module is $65 per location/month at 10 locations and $58 at 100 locations. Adding People or Operations modules earns a bundle discount.
2. MaintainX
Best for: teams that want a free starting plan and strict evidence on every job
Why it stands out
MaintainX has the only free plan of the six. Every plan includes unlimited requester users, and procedures can require a photo or signature before a job can be completed, even on the free tier.
Multi-site companies need its Enterprise plan to bring several sites into one company account with a combined view. Request portals that work by QR code without a login, offline mode and vendor work orders start on Premium.
Key features
Unlimited requester users on every plan; QR-code request portals on Premium and up
Required photo, signature, check-in and inspection fields on every plan
Preventive maintenance by calendar (Essential) and by meter, usage or condition (Premium)
Repair costs and depreciation trends to guide repair-or-replace decisions
Built-in team messaging; REST API and ERP integrations on Premium
Pros
Free plan and published pricing
Evidence requirements on every plan, with a dedicated implementation specialist on Premium and Enterprise
Cons
Priced per user
Cross-site roll-up requires the Enterprise plan
Vendor insurance or COI tracking isn’t documented
Pricing: Basic free. Essential $20 per user/month billed annually ($25 monthly). Premium $65 per user/month billed annually ($75 monthly). Enterprise by quote.
3. Limble
Best for: maintenance teams that want flexible preventive maintenance rules
Why it stands out
Limble is strict about finishing work: a task can’t be marked complete until every instruction on it is done. Anyone can submit a request by QR code, link or email without an account, on every plan.
Its preventive maintenance rules cover calendar, meter, above-or-below thresholds and whichever-comes-first schedules. Support for multiple locations and regions, including master PM templates pushed to every site, is an Enterprise feature.
Key features
Unlimited free requesters by QR code, link or email
Calendar, meter, threshold and whichever-comes-first PM schedules
Asset depreciation schedules
Vendor records and tasks shared with vendors by email (Premium+)
Integrations with SAP, NetSuite, Dynamics 365 Business Central, QuickBooks Online and Samsara
Pros
Completion rules enforced on every task
Unlimited free requesters and implementation support on every plan
Cons
No published prices
Multi-location tools are Enterprise only; Standard also leaves out parts, vendors, meter-based PM and offline mode
Requester feedback runs through an outside survey link
Pricing: Standard, Premium+ and Enterprise, priced per user by quote through a calculator.
4. UpKeep
Best for: teams that rely on outside vendors and want training tools too
Why it stands out
UpKeep is one of three tools here, with ServiceChannel and Woven, that track vendor insurance. On its Professional and Enterprise plans you can set which licenses, insurance certificates and certifications each vendor must provide, and it tracks expirations. Vendors get a free portal, and requesters can rate finished work on Premium and up.
It also reaches past maintenance, with separate training (UpKeep Learn) and safety products and a scheduler that includes shifts. For multiple sites, its Enterprise multi-site module links a separate account for each site, and users need a login for each one.
Key features
Unlimited requester users on every plan; public request portal with QR codes on Professional+
Vendor license, insurance and certification tracking with expiration alerts (Professional+)
Calendar, meter and sensor-based preventive maintenance
Depreciation, total cost of ownership and repair-or-replace views
Training, safety and shift scheduling products alongside maintenance
Pros
Strong vendor compliance tracking
Published entry pricing and a free trial
Training and safety tools from the same company
Cons
The Essential plan leaves out preventive maintenance, inventory and custom dashboards
Multi-site module is Enterprise only, with a separate account per site
Onboarding is a paid add-on
Pricing: Essential $24 per user/month. Premium $55 per user/month. Professional and Enterprise by quote. Onboarding packages run from $500 to $5,000, with custom Enterprise options.
5. eMaint
Best for: equipment-heavy operations focused on reliability
Why it stands out
eMaint is built for equipment reliability. Connected Fluke sensors can open a work order the moment a reading crosses a threshold, and the mobile app works fully offline on its Professional plan.
It tracks total cost of ownership, depreciation and remaining useful life to guide repair-or-replace calls, and it can forecast parts needs. Multi-location inventory and asset transfers come on Professional, while a global view across sites, with roll-up KPIs, is on Enterprise.
Key features
Calendar, meter and sensor-triggered preventive maintenance
Fully offline mobile app
Total cost of ownership, remaining useful life and repair-or-replace guidance
Parts forecasting and cycle counts; inventory shared across sites
ERP, BI and SCADA integrations on Enterprise
Pros
Offline mode, condition monitoring and multi-location inventory below the top tier
Parts forecasting built in
Cons
No published prices, with user minimums
Vendor portal and implementation cost extra
Unlimited request-only users and QR scanning are Enterprise only
Pricing: Professional (3-user minimum) and Enterprise (5-user minimum), both by quote. Vendor portal and implementation are paid add-ons.
6. ServiceChannel
Best for: large chains that send most repairs to outside contractors
Why it stands out
ServiceChannel is built around outside contractors. It has a marketplace of more than 70,000 service providers, tracks their credentials and insurance automatically, and can assign work to the top-ranked provider with a not-to-exceed spending cap.
Providers check in by GPS, geofence or phone and must finish site-specific checklists before checking out. A finished job waits for the location to confirm it, and a rejected job is flagged as unsatisfactory. Spend is tracked by asset, provider, location, district and region, and it’s priced per location.
Key features
Provider marketplace with automatic credential and insurance tracking
Not-to-exceed limits and automatic provider assignment
Provider check-in by GPS or geofence, with required checkout checklists
Location sign-off on completed work
Repair-or-replace and capital planning tools
Pros
70,000+ provider marketplace with automatic insurance tracking
Locations confirm work before it’s closed
Cons
Pricing only by quote
Focused on outside providers; less documented for in-house technicians
Facilities only, with no staff tools; meter-based PM and offline mode aren’t documented
Pricing: Per location, by quote. No published tiers.
What work order software does for a multi-location business
One record for every job
Every request, photo, vendor invoice and status change lives on the work order, so anyone can pick up a job without starting from a text thread.
Clear ownership
Each job has an assignee and a status. When something stalls, it shows up in a report before it shows up as a complaint.
Less reactive work
Recurring preventive work orders catch problems while they’re cheap to fix, which is where the 12 to 18 percent savings in the DOE guide come from. If you’re already behind, start with clearing the maintenance backlog.
Budgets by location
Costs tied to each work order roll up by site, so you can see which locations and assets drive spending.
Which work order software is best for your business?
If you run ten or more locations, Woven gives you asset tracking, usage-based preventive maintenance and vendor compliance priced by location rather than by user, with scheduling and team tools there if you want them. Gym and fitness operators can see how this works for multi-location gyms. See the facilities management overview or the pricing page for details.
If you run one site, a standalone CMMS is often the right fit. MaintainX’s free plan and UpKeep’s free requester seats are easy places to start, and Limble and eMaint go deeper on configuration.
If you’re a large enterprise and most repairs go to outside contractors, ServiceChannel’s provider marketplace is built for that.
If you dispatch technicians to customer properties, such as an HVAC or plumbing business, you need field service management software. That’s a different category from maintaining locations you own or operate.
Frequently asked questions
What is work order software?
Work order software, sometimes called work order tracking software, tracks a maintenance or repair request from the moment it’s reported through assignment, vendor dispatch and completion. It replaces phone calls, text threads and spreadsheets with one record per job.
How much does work order software cost?
Published prices for the tools in this guide range from a free plan to $65 per user per month, with enterprise tiers priced by quote. Per-location pricing can cost less than per-user pricing when many people at each site need access. Woven’s facilities module, for example, is $65 per location per month at 10 locations and gets cheaper per location as you add sites, down to $58 at 100. Adding Woven’s people or operations modules earns a bundle discount, and volume pricing is available above 100 locations.
What’s the difference between work order software and a CMMS?
The terms overlap. A CMMS (computerized maintenance management system) usually adds asset tracking, parts inventory and preventive maintenance to work orders. Every tool in this guide covers both.
How does work order software reduce maintenance costs?
It shifts work from emergency repairs to scheduled preventive maintenance and makes stalled jobs visible sooner. The U.S. Department of Energy estimates a preventive program saves 12 to 18 percent over a purely reactive approach.
What features should multi-location work order management software have?
Look for a cross-location dashboard, vendor dispatch with compliance tracking, required proof of completion, automatic preventive maintenance, and pricing that fits your headcount and location count.
Is work order software worth it for a small business?
Usually, once more than one person handles repairs or you have more than one site. Free and low-cost entry plans make it easy to test before you commit.
Is there free work order software?
Yes. MaintainX offers a free Basic plan, and UpKeep offers a free trial plus free seats for requesters, vendors and view-only users.
Running work orders, vendors and preventive maintenance across your locations from separate tools? Book a demo and we’ll show you how Woven runs them as one system, priced per location.
