Asset Intelligence: Because Flying Blind Is How Things Break

Managing a gym and fitness empire without visibility into your assets? That’s not bold—it’s dangerous. The bigger your footprint, the harder it is to know what’s happening across your facilities. If your maintenance data is scattered between Excel sheets, text threads, and tribal knowledge, you’re not running your operation—you’re babysitting it.

Woven’s Asset Intelligence pulls everything into one clean, centralized system. An integral part of our Equipment & Facilities Maintenance Suite, it’s your team’s control center for knowing what’s on the floor, what’s out of service, and what’s heading for a breakdown. No more chasing info. No more “we think it was fixed.” Just real visibility, 24/7.

Track Every Asset Like It Actually Matters

Asset Intelligence starts with building a complete profile for every key part of your operation:

• Equipment – Weight machines, treadmills, spin bikes, rowing machines—if members touch it, you should be tracking it. Store serial numbers, install dates, service records, warranty docs, and more.

• Facility & Mechanical – The less glamorous stuff still matters. Track HVAC systems, wall-mounted signage, lighting, water fountains, and even paint colors so you can stay ahead of wear and tear.

• Vehicles – If your ops crew drives anything with wheels, Woven gives you a way to track mileage, service history, and more. Keep your fleet moving—and out of the shop.

Real Maintenance History, No Black Holes

Every Work Order—whether it’s a routine checkup or an emergency fix—is automatically logged to the asset. No more secondhand stories or mystery repairs. You get the full timeline, from install to the latest maintenance, so your team can make informed decisions fast.

Usage-Based Maintenance That’s Actually Smart

Want real preventative maintenance? Start with metered usage. Woven tracks actual asset use—like miles on a treadmill or hours on a tanning bed—so you can service based on real demand, not just arbitrary dates. It’s smarter, more cost-effective, and way less reactive.

Downtime That Doesn’t Disappear

Every time a machine goes down, you lose revenue and trust. Woven logs every minute of downtime and lets you surface trends across locations, brands, and asset types. You’ll finally know which machines are reliable and which ones are bleeding money.

Every Document Where It Belongs

No more folder hunts or lost PDFs. Store user manuals, warranty info, service contracts, and parts guides directly in the asset record. That means your techs and vendors get the info they need without delays, and your ops team stays focused on the big picture.

Massive Data Import, Minus the Headache

Whether you're starting from scratch or hauling over years of data, Woven makes it easy. Manually enter individual assets, upload spreadsheets, or let our team help you migrate tens of thousands of records using our custom import tools. We’ve done it all before—and we’ll make it painless.

Bottom line: Woven’s Asset Intelligence gives you the visibility, context, and control your team needs to move fast and make decisions with confidence. You’re not reacting to problems anymore—you’re preventing them before they start.

Look, you can keep rolling the dice with spreadsheets and crossed fingers—but that’s a hell of a way to run a fleet. If you’re serious about getting your ops under control, it’s time to stop patching holes and start flying with the right gear. Woven’s Asset Intelligence gives you eyes on everything that matters, before it breaks and burns a hole in your bottom line. So quit guessing and get in touch for a demo. You’ll thank yourself later.