Woven Solutions
OpenWrench vs. Woven: For Multi-Location Gym & Fitness Facility Ops
Published on:
September 5, 2025
Managing maintenance across dozens, even hundreds, of gym locations is no small feat. You’re juggling broken equipment, vendor coordination, incident reports, and relentless communication chaos—often spread across email threads, text messages, and spreadsheets. In this battle for operational sanity, your choice of maintenance management software can make or break your ability to keep everything running smoothly.
Two names in the maintenance software arena are Woven and OpenWrench. Both aim to help facility teams track work orders, schedule preventive maintenance, and streamline vendor management. But when you drill down into the details, Woven pulls ahead in the areas that really matter for scaling gym operations.
Here’s a detailed breakdown comparing Woven and OpenWrench — and why Woven is built for the kind of scale and complexity gym chains face.
Core Platform Focus: Gym-Centric vs. General Maintenance
OpenWrench offers a solid foundation as a general maintenance management system. It handles basic work order tracking, vendor management, and equipment records. It’s designed to be flexible across industries, which is both a strength and a limitation.
Woven, on the other hand, is built specifically with gym and fitness multi-location operators in mind. That focus means every feature is tailored to the unique challenges gyms face: from vendor integrations with fitness equipment brands like ecoFit and Life Fitness, to linking location audits directly with maintenance tasks. This industry-specific depth makes a difference when you’re juggling the nuances of fitness equipment maintenance at scale.
Work Order Management: Communication & Collaboration
Both platforms offer work order creation and tracking, but Woven’s approach turns work orders into real-time communication hubs. Teams can add chat-style notes, attach photos, and update status in a single view. This eliminates the old “email, text, spreadsheet” chaos and keeps everyone on the same page — from the frontline technician to the regional manager.
OpenWrench has work order notes, but it doesn’t offer a truly integrated chat feature or collaborative discussion tied to the task. That creates a communication gap that grows larger as you scale beyond a handful of locations.
Vendor Integration & Coordination
Scaling gym maintenance means dealing with specialized vendors who understand fitness equipment quirks. Woven integrates natively with major fitness equipment providers — ecoFit, Matrix, Life Fitness — and lets you push work orders directly to vendors through the platform. This reduces manual follow-ups, missed requests, and lost work order details.
OpenWrench supports vendor management, but the integration is more generic and requires manual outreach outside the platform. That leaves your team stuck in email chains and phone calls, increasing downtime and wasted effort.
Incident and Audit Integration
Gyms aren’t just about fixing machines; incidents and safety audits are a daily reality. Woven’s platform connects your location audits, incident reports, and maintenance workflows seamlessly. When an incident is logged or an audit flags an issue, a work order is automatically created and prioritized.
OpenWrench doesn’t offer this level of automation or connection between audits/incidents and maintenance. The disconnect means slower response times and less accountability.
Automation and Prioritization
Woven shines with its automated task prioritization — it evaluates work order urgency, equipment criticality, and location impact to queue tasks intelligently. This cuts through the noise so your teams focus on what matters most, minimizing downtime.
OpenWrench requires manual sorting and prioritization, which adds friction and relies heavily on frontline managers’ judgment without system support.
Centralized Data & Reporting
Data is king when you’re scaling beyond 20 locations. Woven’s centralized platform unifies maintenance history, vendor performance, equipment health, and audit results — all accessible through dashboards tailored to each role, from facilities managers up to COOs.
OpenWrench stores data but lacks a cohesive, intuitive reporting layer built specifically for the fitness industry. This often forces teams to export data into Excel or third-party tools, losing the real-time visibility needed to stay proactive.
User Experience and Onboarding
Woven’s interface is intuitive, role-based, and designed for frontline technicians and facility managers who aren’t IT experts. With automated workflows and mobile-first design, Woven gets your team productive faster.
OpenWrench offers a good user experience but is more generic and requires heavier configuration and training — a potential blocker when rolling out across hundreds of locations.
Support and Expertise
When your business depends on uptime, you want more than just software — you want experts who understand gym operations and the quirks of multi-location scaling.
Woven’s support isn’t a generic help desk; it’s a team with deep industry knowledge and a commitment to your operational success. They work with you on best practices and continuous improvement.
OpenWrench support is solid but more generalized across industries, which can slow down issue resolution in the complex gym environment.
The Bottom Line
If you’re managing maintenance for a handful of locations or a generic facility, OpenWrench can get the job done. But once you hit 20+ gyms, with specialized equipment, multiple vendors, and complex workflows — you need more than a generic solution.
Woven offers a purpose-built, gym-focused platform that centralizes communication, automates prioritization, integrates vendor partners, and connects audits directly to maintenance. It’s designed from the ground up to reduce downtime, improve accountability, and make scaling your maintenance operation manageable.
Ready to See Woven in Action?
Managing multi-location gym maintenance doesn’t have to be a battle of fragmented systems and endless spreadsheets. Get a firsthand look at how Woven can revolutionize your operations — reducing downtime, improving vendor collaboration, and empowering your frontline teams.
Schedule a demo today and see why gyms scaling past 20 locations trust Woven to keep their equipment—and their business—running like clockwork.
Legal Disclaimer: This article is intended for informational purposes only and is based on publicly available information at the time of writing. We encourage readers to conduct their own research and verify details independently, as features, pricing, support, and integrations for Woven, OpenWrench, or any other platforms may have changed since publication. Woven does not guarantee the accuracy or completeness of the information presented here.
Managing maintenance across dozens, even hundreds, of gym locations is no small feat. You’re juggling broken equipment, vendor coordination, incident reports, and relentless communication chaos—often spread across email threads, text messages, and spreadsheets. In this battle for operational sanity, your choice of maintenance management software can make or break your ability to keep everything running smoothly.
Two names in the maintenance software arena are Woven and OpenWrench. Both aim to help facility teams track work orders, schedule preventive maintenance, and streamline vendor management. But when you drill down into the details, Woven pulls ahead in the areas that really matter for scaling gym operations.
Here’s a detailed breakdown comparing Woven and OpenWrench — and why Woven is built for the kind of scale and complexity gym chains face.
Core Platform Focus: Gym-Centric vs. General Maintenance
OpenWrench offers a solid foundation as a general maintenance management system. It handles basic work order tracking, vendor management, and equipment records. It’s designed to be flexible across industries, which is both a strength and a limitation.
Woven, on the other hand, is built specifically with gym and fitness multi-location operators in mind. That focus means every feature is tailored to the unique challenges gyms face: from vendor integrations with fitness equipment brands like ecoFit and Life Fitness, to linking location audits directly with maintenance tasks. This industry-specific depth makes a difference when you’re juggling the nuances of fitness equipment maintenance at scale.
Work Order Management: Communication & Collaboration
Both platforms offer work order creation and tracking, but Woven’s approach turns work orders into real-time communication hubs. Teams can add chat-style notes, attach photos, and update status in a single view. This eliminates the old “email, text, spreadsheet” chaos and keeps everyone on the same page — from the frontline technician to the regional manager.
OpenWrench has work order notes, but it doesn’t offer a truly integrated chat feature or collaborative discussion tied to the task. That creates a communication gap that grows larger as you scale beyond a handful of locations.
Vendor Integration & Coordination
Scaling gym maintenance means dealing with specialized vendors who understand fitness equipment quirks. Woven integrates natively with major fitness equipment providers — ecoFit, Matrix, Life Fitness — and lets you push work orders directly to vendors through the platform. This reduces manual follow-ups, missed requests, and lost work order details.
OpenWrench supports vendor management, but the integration is more generic and requires manual outreach outside the platform. That leaves your team stuck in email chains and phone calls, increasing downtime and wasted effort.
Incident and Audit Integration
Gyms aren’t just about fixing machines; incidents and safety audits are a daily reality. Woven’s platform connects your location audits, incident reports, and maintenance workflows seamlessly. When an incident is logged or an audit flags an issue, a work order is automatically created and prioritized.
OpenWrench doesn’t offer this level of automation or connection between audits/incidents and maintenance. The disconnect means slower response times and less accountability.
Automation and Prioritization
Woven shines with its automated task prioritization — it evaluates work order urgency, equipment criticality, and location impact to queue tasks intelligently. This cuts through the noise so your teams focus on what matters most, minimizing downtime.
OpenWrench requires manual sorting and prioritization, which adds friction and relies heavily on frontline managers’ judgment without system support.
Centralized Data & Reporting
Data is king when you’re scaling beyond 20 locations. Woven’s centralized platform unifies maintenance history, vendor performance, equipment health, and audit results — all accessible through dashboards tailored to each role, from facilities managers up to COOs.
OpenWrench stores data but lacks a cohesive, intuitive reporting layer built specifically for the fitness industry. This often forces teams to export data into Excel or third-party tools, losing the real-time visibility needed to stay proactive.
User Experience and Onboarding
Woven’s interface is intuitive, role-based, and designed for frontline technicians and facility managers who aren’t IT experts. With automated workflows and mobile-first design, Woven gets your team productive faster.
OpenWrench offers a good user experience but is more generic and requires heavier configuration and training — a potential blocker when rolling out across hundreds of locations.
Support and Expertise
When your business depends on uptime, you want more than just software — you want experts who understand gym operations and the quirks of multi-location scaling.
Woven’s support isn’t a generic help desk; it’s a team with deep industry knowledge and a commitment to your operational success. They work with you on best practices and continuous improvement.
OpenWrench support is solid but more generalized across industries, which can slow down issue resolution in the complex gym environment.
The Bottom Line
If you’re managing maintenance for a handful of locations or a generic facility, OpenWrench can get the job done. But once you hit 20+ gyms, with specialized equipment, multiple vendors, and complex workflows — you need more than a generic solution.
Woven offers a purpose-built, gym-focused platform that centralizes communication, automates prioritization, integrates vendor partners, and connects audits directly to maintenance. It’s designed from the ground up to reduce downtime, improve accountability, and make scaling your maintenance operation manageable.
Ready to See Woven in Action?
Managing multi-location gym maintenance doesn’t have to be a battle of fragmented systems and endless spreadsheets. Get a firsthand look at how Woven can revolutionize your operations — reducing downtime, improving vendor collaboration, and empowering your frontline teams.
Schedule a demo today and see why gyms scaling past 20 locations trust Woven to keep their equipment—and their business—running like clockwork.
Legal Disclaimer: This article is intended for informational purposes only and is based on publicly available information at the time of writing. We encourage readers to conduct their own research and verify details independently, as features, pricing, support, and integrations for Woven, OpenWrench, or any other platforms may have changed since publication. Woven does not guarantee the accuracy or completeness of the information presented here.
Managing maintenance across dozens, even hundreds, of gym locations is no small feat. You’re juggling broken equipment, vendor coordination, incident reports, and relentless communication chaos—often spread across email threads, text messages, and spreadsheets. In this battle for operational sanity, your choice of maintenance management software can make or break your ability to keep everything running smoothly.
Two names in the maintenance software arena are Woven and OpenWrench. Both aim to help facility teams track work orders, schedule preventive maintenance, and streamline vendor management. But when you drill down into the details, Woven pulls ahead in the areas that really matter for scaling gym operations.
Here’s a detailed breakdown comparing Woven and OpenWrench — and why Woven is built for the kind of scale and complexity gym chains face.
Core Platform Focus: Gym-Centric vs. General Maintenance
OpenWrench offers a solid foundation as a general maintenance management system. It handles basic work order tracking, vendor management, and equipment records. It’s designed to be flexible across industries, which is both a strength and a limitation.
Woven, on the other hand, is built specifically with gym and fitness multi-location operators in mind. That focus means every feature is tailored to the unique challenges gyms face: from vendor integrations with fitness equipment brands like ecoFit and Life Fitness, to linking location audits directly with maintenance tasks. This industry-specific depth makes a difference when you’re juggling the nuances of fitness equipment maintenance at scale.
Work Order Management: Communication & Collaboration
Both platforms offer work order creation and tracking, but Woven’s approach turns work orders into real-time communication hubs. Teams can add chat-style notes, attach photos, and update status in a single view. This eliminates the old “email, text, spreadsheet” chaos and keeps everyone on the same page — from the frontline technician to the regional manager.
OpenWrench has work order notes, but it doesn’t offer a truly integrated chat feature or collaborative discussion tied to the task. That creates a communication gap that grows larger as you scale beyond a handful of locations.
Vendor Integration & Coordination
Scaling gym maintenance means dealing with specialized vendors who understand fitness equipment quirks. Woven integrates natively with major fitness equipment providers — ecoFit, Matrix, Life Fitness — and lets you push work orders directly to vendors through the platform. This reduces manual follow-ups, missed requests, and lost work order details.
OpenWrench supports vendor management, but the integration is more generic and requires manual outreach outside the platform. That leaves your team stuck in email chains and phone calls, increasing downtime and wasted effort.
Incident and Audit Integration
Gyms aren’t just about fixing machines; incidents and safety audits are a daily reality. Woven’s platform connects your location audits, incident reports, and maintenance workflows seamlessly. When an incident is logged or an audit flags an issue, a work order is automatically created and prioritized.
OpenWrench doesn’t offer this level of automation or connection between audits/incidents and maintenance. The disconnect means slower response times and less accountability.
Automation and Prioritization
Woven shines with its automated task prioritization — it evaluates work order urgency, equipment criticality, and location impact to queue tasks intelligently. This cuts through the noise so your teams focus on what matters most, minimizing downtime.
OpenWrench requires manual sorting and prioritization, which adds friction and relies heavily on frontline managers’ judgment without system support.
Centralized Data & Reporting
Data is king when you’re scaling beyond 20 locations. Woven’s centralized platform unifies maintenance history, vendor performance, equipment health, and audit results — all accessible through dashboards tailored to each role, from facilities managers up to COOs.
OpenWrench stores data but lacks a cohesive, intuitive reporting layer built specifically for the fitness industry. This often forces teams to export data into Excel or third-party tools, losing the real-time visibility needed to stay proactive.
User Experience and Onboarding
Woven’s interface is intuitive, role-based, and designed for frontline technicians and facility managers who aren’t IT experts. With automated workflows and mobile-first design, Woven gets your team productive faster.
OpenWrench offers a good user experience but is more generic and requires heavier configuration and training — a potential blocker when rolling out across hundreds of locations.
Support and Expertise
When your business depends on uptime, you want more than just software — you want experts who understand gym operations and the quirks of multi-location scaling.
Woven’s support isn’t a generic help desk; it’s a team with deep industry knowledge and a commitment to your operational success. They work with you on best practices and continuous improvement.
OpenWrench support is solid but more generalized across industries, which can slow down issue resolution in the complex gym environment.
The Bottom Line
If you’re managing maintenance for a handful of locations or a generic facility, OpenWrench can get the job done. But once you hit 20+ gyms, with specialized equipment, multiple vendors, and complex workflows — you need more than a generic solution.
Woven offers a purpose-built, gym-focused platform that centralizes communication, automates prioritization, integrates vendor partners, and connects audits directly to maintenance. It’s designed from the ground up to reduce downtime, improve accountability, and make scaling your maintenance operation manageable.
Ready to See Woven in Action?
Managing multi-location gym maintenance doesn’t have to be a battle of fragmented systems and endless spreadsheets. Get a firsthand look at how Woven can revolutionize your operations — reducing downtime, improving vendor collaboration, and empowering your frontline teams.
Schedule a demo today and see why gyms scaling past 20 locations trust Woven to keep their equipment—and their business—running like clockwork.
Legal Disclaimer: This article is intended for informational purposes only and is based on publicly available information at the time of writing. We encourage readers to conduct their own research and verify details independently, as features, pricing, support, and integrations for Woven, OpenWrench, or any other platforms may have changed since publication. Woven does not guarantee the accuracy or completeness of the information presented here.
Managing maintenance across dozens, even hundreds, of gym locations is no small feat. You’re juggling broken equipment, vendor coordination, incident reports, and relentless communication chaos—often spread across email threads, text messages, and spreadsheets. In this battle for operational sanity, your choice of maintenance management software can make or break your ability to keep everything running smoothly.
Two names in the maintenance software arena are Woven and OpenWrench. Both aim to help facility teams track work orders, schedule preventive maintenance, and streamline vendor management. But when you drill down into the details, Woven pulls ahead in the areas that really matter for scaling gym operations.
Here’s a detailed breakdown comparing Woven and OpenWrench — and why Woven is built for the kind of scale and complexity gym chains face.
Core Platform Focus: Gym-Centric vs. General Maintenance
OpenWrench offers a solid foundation as a general maintenance management system. It handles basic work order tracking, vendor management, and equipment records. It’s designed to be flexible across industries, which is both a strength and a limitation.
Woven, on the other hand, is built specifically with gym and fitness multi-location operators in mind. That focus means every feature is tailored to the unique challenges gyms face: from vendor integrations with fitness equipment brands like ecoFit and Life Fitness, to linking location audits directly with maintenance tasks. This industry-specific depth makes a difference when you’re juggling the nuances of fitness equipment maintenance at scale.
Work Order Management: Communication & Collaboration
Both platforms offer work order creation and tracking, but Woven’s approach turns work orders into real-time communication hubs. Teams can add chat-style notes, attach photos, and update status in a single view. This eliminates the old “email, text, spreadsheet” chaos and keeps everyone on the same page — from the frontline technician to the regional manager.
OpenWrench has work order notes, but it doesn’t offer a truly integrated chat feature or collaborative discussion tied to the task. That creates a communication gap that grows larger as you scale beyond a handful of locations.
Vendor Integration & Coordination
Scaling gym maintenance means dealing with specialized vendors who understand fitness equipment quirks. Woven integrates natively with major fitness equipment providers — ecoFit, Matrix, Life Fitness — and lets you push work orders directly to vendors through the platform. This reduces manual follow-ups, missed requests, and lost work order details.
OpenWrench supports vendor management, but the integration is more generic and requires manual outreach outside the platform. That leaves your team stuck in email chains and phone calls, increasing downtime and wasted effort.
Incident and Audit Integration
Gyms aren’t just about fixing machines; incidents and safety audits are a daily reality. Woven’s platform connects your location audits, incident reports, and maintenance workflows seamlessly. When an incident is logged or an audit flags an issue, a work order is automatically created and prioritized.
OpenWrench doesn’t offer this level of automation or connection between audits/incidents and maintenance. The disconnect means slower response times and less accountability.
Automation and Prioritization
Woven shines with its automated task prioritization — it evaluates work order urgency, equipment criticality, and location impact to queue tasks intelligently. This cuts through the noise so your teams focus on what matters most, minimizing downtime.
OpenWrench requires manual sorting and prioritization, which adds friction and relies heavily on frontline managers’ judgment without system support.
Centralized Data & Reporting
Data is king when you’re scaling beyond 20 locations. Woven’s centralized platform unifies maintenance history, vendor performance, equipment health, and audit results — all accessible through dashboards tailored to each role, from facilities managers up to COOs.
OpenWrench stores data but lacks a cohesive, intuitive reporting layer built specifically for the fitness industry. This often forces teams to export data into Excel or third-party tools, losing the real-time visibility needed to stay proactive.
User Experience and Onboarding
Woven’s interface is intuitive, role-based, and designed for frontline technicians and facility managers who aren’t IT experts. With automated workflows and mobile-first design, Woven gets your team productive faster.
OpenWrench offers a good user experience but is more generic and requires heavier configuration and training — a potential blocker when rolling out across hundreds of locations.
Support and Expertise
When your business depends on uptime, you want more than just software — you want experts who understand gym operations and the quirks of multi-location scaling.
Woven’s support isn’t a generic help desk; it’s a team with deep industry knowledge and a commitment to your operational success. They work with you on best practices and continuous improvement.
OpenWrench support is solid but more generalized across industries, which can slow down issue resolution in the complex gym environment.
The Bottom Line
If you’re managing maintenance for a handful of locations or a generic facility, OpenWrench can get the job done. But once you hit 20+ gyms, with specialized equipment, multiple vendors, and complex workflows — you need more than a generic solution.
Woven offers a purpose-built, gym-focused platform that centralizes communication, automates prioritization, integrates vendor partners, and connects audits directly to maintenance. It’s designed from the ground up to reduce downtime, improve accountability, and make scaling your maintenance operation manageable.
Ready to See Woven in Action?
Managing multi-location gym maintenance doesn’t have to be a battle of fragmented systems and endless spreadsheets. Get a firsthand look at how Woven can revolutionize your operations — reducing downtime, improving vendor collaboration, and empowering your frontline teams.
Schedule a demo today and see why gyms scaling past 20 locations trust Woven to keep their equipment—and their business—running like clockwork.
Legal Disclaimer: This article is intended for informational purposes only and is based on publicly available information at the time of writing. We encourage readers to conduct their own research and verify details independently, as features, pricing, support, and integrations for Woven, OpenWrench, or any other platforms may have changed since publication. Woven does not guarantee the accuracy or completeness of the information presented here.
Ready to Transform Your Operations?
Talk to our team about your current needs and biggest pain points, and we'll build a personalized demo customized for your organization.
Ready to Transform Your Operations?
Talk to our team about your current needs and biggest pain points, and we'll build a personalized demo customized for your organization.
Ready to Transform Your Operations?
Talk to our team about your current needs and biggest pain points, and we'll build a personalized demo customized for your organization.
One platform driving consistency, accountability & productivity for multi-location success.
Woven | 1350 N Meridian St # 400, Carmel, IN 46032
One platform driving consistency, accountability & productivity for multi-location success.
Woven | 1350 N Meridian St # 400, Carmel, IN 46032
One platform driving consistency, accountability & productivity for multi-location success.
Woven | 1350 N Meridian St # 400, Carmel, IN 46032